I review my flagged messages search folder as part of my daily triage review sessions.It creates a dynamic view of any flagged messages in either my Inbox or Sent Messages. I created a flagged messages search folder that I have added to my favorites folder.I often do this when I delegate an important item to someone else or e-mail someone for important information I require for a project or activity. I flag messages that I send, forward, or reply to when I need to ensure that I receive a response.Instead, I use the tasks feature for items that have date-specific follow-up requirements. I do not use flags with start-dates, due-dates, or reminder-dates.I will often select these messages, print them out, and read them in detail when I have some dedicated time. These are typically informational, fyi, or complex messages that require more time to read and analyze then I am able to accomplish during my triage session. I flag a message to indicate an item that I have looked at briefly but need to review in more detail.This gives me a quick visual way to quickly identify these messages when scanning my inbox for messages. I have an outlook rule that automatically flags messages from my manager or any of my senior leaders.Here is how I use follow-up flags in my Email workflow: If you do use messages with due-by dates, consider placing them in a separate follow-up folder under your inbox.Consider using tasks instead of flagged messages with due dates, since using flags with dates on messages may result in you keeping large numbers of messages in your inbox as to do reminders.You need to define rules with respect to when and how this will be used, and expectations with setting and adhering to the requested dates. This practice can be useful, but should be discussed and agreed-to ahead of time by all parties involved. Be careful in assigning follow-up flags to recipients.Do not use flags with due-dates in place of a true task management or project management system.If you end-up with everything flagged, then they are not really adding any value. Be realistic in your ability to set and track large numbers of flagged messages.Flags can be very helpful when used as a select part of your Email triage and processing workflow.So, how do you get the most value from their use? Here are several recommendations for the efficient use of Follow-Up Flags on Emails: For example, you can create an outlook rule that puts a flag on any message from your manager or that contains specific keywords.ДЄs you can see, there is a LOT of potential functionality associated with flags. You can even use Outlook Rules to automatically add flags to certain messages that meet specific criteria. (Note: This feature should be used with discretion, as many people may not appreciate receiving an e-mail message with a reminder date already set). For the Recipient вЂ“ To inform a recipient they need to respond by a specific date.For Yourself вЂ“ To remind yourself you need to follow-up on a specific message.In Outlook, you can also set Follow-Up Flags for either yourself or the recipient. Set flags with reminders, so that you receive a pop-up reminder (similar to your appointment reminders) for that message on the specified date.Set a flag with a specific start-date, due-date, or both.Create different types of flags (follow-up, informational, etc.).Use flags of different colors, and even define your own colors.With Microsoft Outlook Flags, you have the ability to: Many Email systems are very flexible and even allow you to highly customize the various flag settings. To set the message with a date-based flag with a specific start-date, due-date, or both.To signify that the message requires some specific actions or additional follow-up activities.To note that the message can be answered at a later time.To indicate that you have briefly looked at the message and determined that it needs further, detailed review.There are many potential uses for Outlook Flags: You can even create a custom search folder or custom view so that you can focus some of your designated triage time on just your flagged messages. You can also use the flag field in the inbox as a way to view, sort or organize your messages. They provide an additional visual cue as you scan your inbox messages. Outlook Flags can be very helpful as part of your Email triage process. Outlook Flags are a way to help organize your Email messages or to indicate that an additional action is required for a message - either of yourself or from others.

Outlook flag message